How to Save on Printing Costs for Your Small Business

If you’re a small business owner, you probably know just how quickly your printing expenses can add up. If you don’t keep a close eye on your employees and take great care of all of your printing equipment, you could end up paying far more than you bargained for on paper and ink. Of course, there are a few simple ways that you can cut down on these costs – it just takes a little insider knowledge. Here is how to save on printing costs for your small business.


  1. Give your employees copy codes. One of the easiest ways to keep your employees from taking advantage of their printing capabilities at work is to give them all a strict limit on how much they can print. You can decide on a set number of pages that they are all allowed to print within each quarter and track their use by giving them copy codes. They will be forced to use this code every time they print or copy a document so that both you and the employee know how fast they are going through their rations.
  2. Don’t buy color ink. Have you ever tried to print a document in black and white and received an error message telling you that it can’t be printed because you are out of yellow ink? It’s a strange phenomenon, but it happens all the time. If you don’t want to be forced to fill up all of your color ink cartridges each time you want to print a black and white document, the easiest thing to do is to just get rid of color printing altogether. In any case, there’s a good chance that your employees are using up a lot of your color ink unnecessarily, and you should put an end to that right away.
  3. Buy cheaper paper. There’s a very good chance that you’re paying for much nicer paper than you really need. There are all kinds of paper out there, and unless you’re publishing documents that are going to be scrutinized in every little way, you can probably go with whatever is cheapest. You may not be able to find the cheapest paper at your local office supply store, but if you do a search online for cheap printing paper, you’ll probably find a less expensive solution.
  4. Always print double sided. One of the easiest ways that you can save on your printing costs and make your business a lot greener is by always printing double sided. You don’t have to train all of your employees or go through any extra steps each time you want to print. Just get one of your younger employees to change the default settings on all of your computers so that the printer always does it automatically. It’s really that easy.
  5. Outsource your printing. If you really want to save yourself a lot of time and cut down on a lot of your printing expenses, you’ll want to outsource all of your most important printing needs to a professional company like You can let them take care of all of your documents that require color ink, large dimensions, and heavier paper stock. They’ll be able to fulfill your every request in no time so that you can get back to doing what you do best.